Finance Manager / Senior Finance Manager (Exempt, Full-Time)

Tulsa, OK, United States

FINANCE MANAGER / SENIOR FINANCE MANAGER – PUBLIC ADVOCATES INC.

Location: CA-Based Location Flexible (Remote/Hybrid with Limited Travel)

Status: Exempt, Full-Time

Salary: Finance Manager $80,000-$90,000; Senior Finance Manager $90,000-$110,000

ABOUT PUBLIC ADVOCATES

For more than 50 years, Public Advocates Inc. has been on the frontlines of social justice movements in California, making rights real. As a bold and highly regarded nonprofit law firm and advocacy organization that challenges the systemic causes of poverty and racial discrimination, we pride ourselves on our ability to skillfully deploy a three-pronged approach to create systemic change. Using litigation and enforcement advocacy, policy advocacy and hard-hitting communication strategies, PA has not only been able to achieve tangible legal and policy victories, but has also moved public discourse in education, housing and transportation that supports low-income communities of color in building their power and using their voices to influence public decision-making.

POSITION OVERVIEW

The Finance Manager / Senior Finance Manager (depending on experience) is a key position for Public Advocates and presents an exciting opportunity for a nonprofit finance professional to take the next step in their professional career. Working closely with and reporting to the Director of Finance & Administration, this role will provide added internal capacity to help streamline and manage all day-to-day finance and accounting activities to successfully administer its $6.8 million dollar operating budget. The Finance Manager will be responsible for serving as liaison and oversight manager to the external accounting firm Public Advocates works with while also serving as the primary executor and lead on payroll processing, HR benefits administration and grants budgeting and reporting in collaboration with Development and Program team members. This role also presents exciting potential and the opportunity to grow over time into a director-level position.

KEY RESPONSIBILITIES

Key responsibilities of the Finance Manager / Senior Finance Manager include, but are not limited to the following (approximate percentages of time in parentheses):

Manage accounts receivable (monitoring, properly coding) and accounts payable (managing vendor relationships, reviewing and coding invoices via Bill.com, reviewing expense reports and credit card transactions on a timely basis)

Lead the tracking and reporting of grant expenditures and expense allocations on a monthly basis

Oversee accuracy of the external accounting firm’s recorded journal entries and maintain all related accounting files

Review bank, investment and credit card account reconciliations monthly

Work with external accounting firm to prepare timely and accurate financial reports in accordance with generally accepted accounting principles

Lead preparation and coordination with external accounting firm for annual financial audit and various tax filings – includes working with accounting firm to prepare audit schedules, confirmation letters, other supporting documentation

Payroll & HR Administration (20%):

Manage bi-weekly payroll processing using Paylocity and Harvest (timekeeping) systems

Administer all employee benefits including staff enrollment in and termination from various plans, leaves of absence

Maintain and ensure accuracy of payroll, personnel, paid time off records for all staff

Grant Budgeting & Reporting (20%):

Lead reporting for State Bar grants (which represent 15% of our budget)

Work with program teams and the Director to develop project budgets for grant proposals on an ongoing basis

Prepare grant reports as required

Other (10%):

Manage organizational insurance policies and renewals

Assist with organizational and team budgeting, including developing forecasts to inform planning

Other duties as assigned

QUALIFICATIONS

4-5 years of progressive responsibility in accounting experience (Finance Manager level) OR 5+ years (Senior Finance Manager level) – including demonstrated understanding of Generally Accepted Accounting Principles (GAAP), cost allocation methods and internal controls

Bachelor’s degree or equivalent experience that demonstrates strong communications skills (oral and written) as well as strong technical and analytical abilities

Demonstrated desire to work at a mission driven organization

Grants management or fund accounting experience (experience accounting for temporarily restricted net assets and functional expenses)

Experience managing payroll processing

Very high level of demonstrated personal and professional integrity and maturity; ability to exercise good judgment and observe and protect confidentiality

High proficiency in Microsoft Excel (facility with common formulas, formatting, etc.), Word and Outlook

Keen attention to detail

Strong analytical abilities and a desire to use those skills to anticipate and solve problems

Reliable, responsive and proactive communicator, who can successfully present and report data and recommendations both orally and in writing

High degree of self-motivation and ability to effectively manage a varied and, at times, demanding workload; ability to meet frequent and recurring deadlines

Strong learning orientation – willingness to study and learn what you don’t know and incorporate feedback to strengthen performance

Willingness to submit to background check

“Nice to Have” Qualifications:

Nonprofit experience and/or a demonstrated commitment to the mission and work of Public Advocates

Undergraduate or graduate degree(s) in finance, accounting, business administration, nonprofit management or related fields

Previous experience using cloud-based financial management and accounting software (we use Sage Intacct)

Experience using cloud-based payroll and human capital management systems (we use Paylocity)

Familiarity w/grant budgeting and reporting

Familiarity with financial analysis and organizational budgeting processes

Knowledge of relevant HR and employment laws

Qualities uplifted by all Public Advocates staff include integrity, high professional standards, commitment to progressive social change, racial and economic justice, and working successfully with diverse colleagues, clients and community partners. This includes active participation in promoting healthy workplace culture through our organizational diversity and inclusion initiative – an ongoing process of communication, trust-building and learning about our individual and organizational areas for growth. We strive to build a culture of cooperation and mutual support and value flexibility, resilience, optimism, curiosity and a sense of humor.

COMPENSATION & WORK SETTING

The position is full-time (37.5 hours/week) and exempt. The starting salary range for this role is:

Finance Manager: $80,000-$90,000, depending on experience;

Senior Finance Manager: $90,000-$110,000, depending on experience.

Benefits include full health, dental and vision insurance for the employee and all eligible family members; generous vacation, 13 paid holidays, 2 floating holidays and additional paid time off between Christmas Eve and New Year’s Day; $750 annual professional development budget; $1,000 wellness budget; 403(b) retirement plan; $75 monthly internet/cellular service stipend; paid parental leave; and paid sabbatical after 7 years. We will also provide a laptop and peripherals to set up your home office.

We are open to candidates based anywhere in California. However, PA does have its headquarters in San Francisco near the Ferry Building as well as a downtown Sacramento office located a few blocks from the Capitol. Both are convenient to public transit and we offer access to tax-advantaged commuter benefits.

Public Advocates has adopted a flexible “hybrid” work model based on community COVID-19 levels in SF and Sacramento and requires staff to commute to the office 1-2 days a week, depending on those levels. We have also adopted a COVID-19 vaccination policy that requires all employees either establish that they have been fully vaccinated or obtain an approved exemption as an accommodation.

APPLICATION

Please submit a cover letter and resume. In the file name and email subject header, please write the name of the position you are applying for and your last name: e.g., “Senior Finance Manager_Ramirez.”

We invite you to utilize your cover letter as an opportunity to:

Tell a story that illustrates your interest in PA’s mission and

Share how your background and experience align to this position.

Additional questions about the role or interview process can be directed to Vanessa Ramirez, Recruitment Consultant supporting this search, at [email protected] .

Public Advocates reflects the rich diversity of California. Sixty percent of our employees and two-thirds of our Board members are people of color. Four of seven members of our senior leadership team — including our President & CEO — are people of color, and three are women.

Public Advocates seeks to fill this position with someone who shares our values, including our organizational commitment to diversity, equity and inclusion. We encourage all interested individuals to apply — especially Black, Indigenous and People of Color; women; people from low-income backgrounds; people with disabilities; people who are lesbian, gay, bisexual or transgender or anyone belonging to any other federal or state protected category. Read our Diversity Vision Statement .

*Applicants requiring an accommodation to complete the application and/or interview process should send an email to [email protected] for assistance.

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