Accounting Associate

Tempe, AZ, United States

Accounting Associate

ASU Enterprise Partners is an efficient network of highly skilled teams; it is comprised of a full complement of professional services that work in concert with specialized business units to provide full resources and extend Arizona State University's ability to achieve its charter.

The Accounting Associate is responsible for timely and accurate transaction processing for a variety of functional areas including Accounts Payable, Commercial Card/Expense or Cash Receipting. This position ensures all processing is in accordance with applicable ASU Enterprise Partners' (ASUEP) policies and donor intent. This position will also provide customer service support for ASUEP's departments and the University.

What you'll do:

Processes transactions in an accurate and timely manner following all department requirements

Reviews accounts payable and commercial card workflow submissions for disbursement requests from ASUEP and university-wide spending accounts

Verifies approval and coding of accounts payable and commercial card invoices and check requests

Reviews supporting documentation for validation and adherence to policy accounts payable

Updates and maintain supplier database, i.e., supplier banking records and locations

Ensures updated and accurate W-9 on file as required for all suppliers

Maintains updated supplier information for 1099 preparation

Assists with monthly commercial card processing and administration

Reviews monthly commercial card activity: notifies cardholders as needed

Sends commercial cardholder agreements via DocuSign

Maintains commercial card data in Wells CEO

Performs daily receipting of incoming cash receipt funds for ASUEP, its business units and centers of excellence

Reviews and submission of Workday ad hoc bank transactions and customer payments and processes refunds

Responsible for refunds processing

Batches and scans incoming gift funds to Gift Processing department

Downloads monthly bank statements

Ensures accurate and timely closure of departmental inquiries through Jitbit ticketing system and/or Salesforce Cases

Assists with auditor requests for information

Functions as back-up for other Accounting Associate positions as needed

Other duties as assigned

What you'll need:

Knowledge of computers and proficient with Microsoft Office Suite (Word and Excel)

Collaborative style, combined with the ability and desire to work in a team-based environment

Ability to maintain a high degree of confidentiality and responsibility regarding information related to Enterprise Partners, its subsidiaries and University business and confidential prospect information

Strong and collegial interpersonal skills and an ability to communicate effectively in person, writing, and by phone

Ability to work both independently and as part of a team

Ability to represent the institution well

High attention to detail and thoroughness in completing assigned duties

Ability to meet deadlines

Required skills and abilities:

Knowledge of computers and proficient with Microsoft Office Suite (Word and Excel)

Collaborative style, combined with the ability and desire to work in a team-based environment

Ability to maintain a high degree of confidentiality and responsibility regarding information related to Enterprise Partners, its subsidiaries and University business and confidential prospect information

Strong and collegial interpersonal skills and an ability to communicate effectively in person, writing, and by phone

Ability to work both independently and as part of a team

Ability to represent the institution well

High attention to detail and thoroughness in completing assigned duties

Ability to meet deadlines

Relevant qualifications:

High School Diploma or GED Equivalent

One (1) year of accounting experience

Or an equivalent combination of education and/or experience from which comparable knowledge, skills and abilities have been achieved

Preferred education and experience:

Workday experience

Salesforce experience

Not-for-profit industry experience

Benefits:

Comprehensive benefits package, including medical, dental, and vision insurance

401(k) plan with matching employer contribution

22 days of vacation time

11 holidays, including your birthday

Parental leave

Significant tuition reductions

Professional development is highly valued at ASU Enterprise Partners, where employees are encouraged to look across the organization and nurture new areas of interest

$30 bi-weekly cell phone reimbursement

At ASU Enterprise Partners:

We serve.

We serve the faculty and staff of ASU to bring them resources so they can do all the great things that they do.

We innovate.

We're always looking for new ideas, new solutions, new approaches and new ways to address the challenges facing ASU.

We engage.

We engage our donors, philanthropists, investors and partners, connecting them to ASU and helping them share their time, talent and treasure.

We care.

When we serve, innovate and engage, it shows that we care - about faculty, staff, donors, fellow employees and other partners as we bring resources to ASU.

ASU Enterprise Partners and its subsidiaries is an equal opportunity employer that is firmly committed to promoting justice, equity, diversity, and inclusion within our organization and throughout our sphere of influence. Because we embrace a spirit of innovation and achievement, we will endeavor to maximize the talent and potential of all employees, directors, and volunteers through bold and strategic action aimed at building success and a sense of belonging. All employees are expected to act in good faith to support these actions and to not impede the efforts of others to build a just, equitable, diverse, and inclusive organization.

ASU Enterprise Partners is an Equal Opportunity Employer

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