Project Coordinator

Chicago, IL, United States

Project Coordinator - Chicago, IL, Omaha, NE or Remote Position Summary eX² Technology is seeking an individual to join its team as a Project Coordinator. This individual will be skilled in managing the flow of documents between internal and external partners, preparing project reports and helping to support our team in delivering telecommunications engineering, construction and maintenance projects. As a Project Coordinator, you will review contracts and specifications in their entirety and will assist with all schedule preparations and updates, quantity reporting, project costs and forecasting. Our ideal candidate is dedicated to hard work, shows initiative when taking on new challenges and thrives in a team environment.

In return, we offer competitive pay with an excellent benefit package including paid time off, company matching 401(k) plans and medical, dental, vision and life insurance options as well as professional development with career advancement opportunity in an innovative growth industry.

Prepare and manage monthly project reports and update project status metrics into company or client databases and/or spreadsheets

Provide project support by effectively organizing, facilitating and overseeing the flow of information between multiple people and systems

Proactively track deliverable status, escalating late/delayed project status as required

Manage document control to include submittal schedules, contract documents, project record drawings, meeting agenda/minutes, etc.

Assist with obtaining pricing from subcontractors to include change orders

Assist with managing correspondence to/from customers, subcontractors and vendors

Assist with project closeout

Participate in internal and external project meetings

Coordinate with cross-functional project teams to create and administer project plans, reports and schedule

Identify and mitigate project risks with Contracts Manager and Project Manager

Assist the Contracts Manager and Project Manager, as required

Job Requirements Education

Associates or Bachelor’s degree in project management, business administration, engineering, construction management or related studies is preferred.

Experience

Two to five years’ experience in a similar Project Coordinator or administrative support role is preferred.

Skills/Knowledge/Abilities

Proficiency in Microsoft Office with the ability to manipulate and edit data and create reports

Proficiency in cloud ERP Software, Acumatica preferred

Knowledge of construction plans, specifications and estimate preparation, review processing and compliance requirements for construction projects

Knowledge of construction materials, methods and procedures

Excellent communication (written and oral) and interpersonal skills

Experience working with contract documents and construction plans and specifications

Ability to work independently with minimal supervision

Strong time management skills and excellent attention to detail

Physical Requirements Physical Demands

The incumbent is regularly required to sit; use hand and fingers, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear. The incumbent is occasionally required to walk or stand for long periods of time. The incumbent may be required to lift and/or move up to 10 lbs. and occasionally lift and/or move up to 50 lbs. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Other Requirements While performing the duties of this job, the incumbent will work in a semi-quiet office environment.

Language Skills

Communicates effectively in oral and written English technical language, both in interpreting requirements and providing reports and mentoring.

Reasoning Ability

Ability to define problems, collect data, establish facts and draw valid conclusions.

Disclaimer Employee must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship. Job Descriptions typically change over time as requirements and employee skill levels change. The employer retains the right to modify or assign other duties to this position.

About Us

Vivacity Infrastructure Group designs, develops and deploys comprehensive fiber optic, wireless and related network infrastructure using a variety of unique partnerships and business models designed to meet the strategic needs and economic goals of all project stakeholders. Vivacity has three operating divisions – eX² Technology, Terra Consulting Group and Vivacity Networks. Together, we are Transforming America’s Infrastructure – One Partnership at a Time™. Come join us! www.vivacitygroup.com

eX² is a single source solution for those seeking to build, scale or future-proof their communications infrastructure. eX² specializes in fiber design-build-maintain services and network asset commercialization to maximize customer revenue potential and accelerate broadband expansion throughout the nation. We are comprised of technologists, business experts, engineers, construction professionals, project managers and marketing experts with a broad and diverse range of disciplines and specialties. eX² delivers a wide range of project services that are uniquely tailored to our clients’ telecom needs.

Vivacity Infrastructure Group is a proud Equal Employment Opportunity employer. All qualified applicants will receive consideration for employment. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability status, or any other applicable characteristics protected by law.

* Please do not call about this position, apply online below.

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