Accounting Supervisor

Chula Vista, CA, United States

Salary Range $68,000-$78,000

OUR STORY

Since 1965, MAAC has been maximizing self-sufficiency with families and individuals through high-quality programs and advocacy in our communities. MAAC employs dedicated staff who provide life-changing services to thousands of individuals annually through programs in fivecore focus areas: Education, Economic Development, Health & Wellbeing, Housing, and Advocacy & Leadership Development. Through a wide variety of programs, MAAC has grown to become one of the largest nonprofit social service organizations in the community. Learn more about the great things happening with MAAC at http://www.maacproject.org/ .

DEFINITION

Under direction, performs a full range of moderately difficult professional accounting and financial analysis in the preparation and maintenance of financial records, reports and systems; provides a basis for sound operational and financial planning through financial review, analysis, monitoring, reconciliation and maintenance of assigned financial accounts, programs and activities. The Accounting Supervisor assists in development of program budgets; manages and monitors financial planning activities for MAAC programs; may supervise and direct the work of a group of professional and technical accounting staff and performs related duties as assigned.

Assignments require the use of independent judgment on issues that are complex, interpretive, and evaluative in nature.

ESSENTIAL DUTIES AND RESPONSIBILITIES The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class. Performs complex and technical accounting work in the maintenance and analysis of records of revenues, expenditures and special program/project funds; prepare analyses, schedules, journal vouchers and reconciliation to produce periodic financial reports in accordance with GAAP and other applicable accounting standards; makes recommendations and calculates allocation of program costs; analyzes cost data and prepares project accounting reports; reconciles major postings to source documents; audits and processes a variety of accounting documents.

Finalizes the monthly financial closing process and generates month-end consolidated and program-specific reports.

Prepares projections of revenues, budget estimates and supporting schedules; monitors and reports on budget and revenue account status; reviews and processes requests for budget adjustments; develops databases and analyses financial information; answers questions and compiles special reports for program and departmental use in budget tracking and reporting.

Assists independent auditors with their annual audit of the agency; prepares specials analyses and schedules; research issues that are raised by the outside audit team; monitors, follows up and reports on implementation of auditor findings; ensures all required audit deadlines are met.

Ensures timely completion of financial reports required by various regulatory agencies and financial institutions.

Conducts special analyses or investigations at the request of senior management; prepares reports, spreadsheets and other documents and findings; conducts internal department and program audits, as assigned.

Advises and assists staff of other departments in conducting queries and generating special reports; designs and creates custom financial reports.

Assists program management in preparing and submitting program budgets for outside funding requests, reviews actual program expenses against approved budgets.

Reconciles accounts receivable and accounts payable subsidiary ledgers to MAAC’s G/L.

Ensures proper accounting for all expenditures and revenues in accordance with GAAP and GASB.

Evaluates specialized information and data; provides recommendations on a wide array of financial matters; conducts fiscal analyses and prepares cost projections; advises on availability of funds for programs; stays current and well informed on new legislation and applicable laws and regulations; interprets and explains complex regulations, laws, and guidelines

Assists with the maintenance of records to ensure accuracy, completeness and compliance with all appropriate standards, laws, rules, regulations and policies.

Provides responsive, high-quality service to MAAC employees, representatives of outside agencies and members of the public by providing accurate, complete and up-to-date information, in a courteous, efficient and timely manner.

Supervise and/or provide guidance to other Fiscal staff

Prepares supporting schedules for rental income; reviews monthly rent rolls.

Conducts property accounting closings and reconciliations, including preparation of accruals and maintains supporting documents; closes accounts payable and accounts receivable commercial management modules to the G/L at the end of each month.

Prepares and distributes monthly property financial reports; prepares monthly journal entries, financial statements and bank reconciliations; prepares monthly gross potential rent vacancy and allowance schedules and reconciles to the G/L.

Maintains property cash balances and ensures timely payment of mortgages and taxes.

Actively participates in leadership development training groups.

Performs other related duties as assigned.

EDUCATION/EXPERIENCE/CERTIFICATION Bachelor’s degree in Business Management, Accounting, Finance or related field.

Three (3) years of progressively responsible accounting experience

Expert skill level in Excel; Microsoft certified in Excel preferred.

Experience with non-profit accounting preferred.

Experience with Yardi and MIP Fund Accounting System preferred.

VALUE-BASED BEHAVIORS Listens attentively to others. Asks clarifying questions to gain a better understanding of the other person’s views and underlying assumptions.

Works effectively in a team environment and actively participates in joint problem solving; willingly cooperates with co-workers.

Identifies and takes advantage of opportunities for personal and professional development.

Attends work consistently and punctually. Arrives to meetings prepared and on time; honors work commitments; follows through on what was agreed upon; meets deadlines.

Honors the private and confidential matters of co-workers. Protects the proprietary information of MAAC systems.

Follows rules, regulations, and policies; positively contributes to implementing changes.

Deals with issues directly, in a respectful and timely manner. Focuses on resolving the issue while not criticizing the person.

HEALTH STATUS

Must have a physical examination and a drug screen by a doctor/clinic designated by MAAC prior to the first day of employment. A TB and vaccination clearance may be required by state and federal regulations.

PHYSICAL AND MENTAL DEMANDS

The physical and mental demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands

While performing the duties of this class, an employee is regularly required to stand, walk and sit, talk or hear both in person and by telephone, uses hands to finger, handle or feel objects or controls, reach with hands and arms. An employee also is regularly required to stoop, kneel, bend, crouch or crawl, climb or balance and lift up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, depth perception, color vision and the ability to adjust focus.

Mental Demands

While performing the duties of this class, the employee is regularly required to use written and oral communication skills; read and interpret information; analyze and solve problems; observe and interpret people and situations; use basic math; learn and apply new information or skills; work under intensive deadlines and interact with MAAC management, administrators, staff, teachers, parents, family members, children and others encountered in the course of work.

BACKGROUND CLEARANCE

All positions are subject to a background/education check, DMV check, NSOR, exclusion and debarment checks prior to hire and periodically throughout employment as required by various funding sources.

Note: California Start law requires background criminal checks on anyone who works in a licensed childcare facility who is not a client. Must have or obtain a current criminal background check clearance, signed criminal record statement, and signed Acknowledgement to Report Child Abuse form prior to the first day of employment.

TRANSPORTATION

Must have and maintain a valid California Driver’s License, daily use of a personal, insured vehicle, and have and maintain a motor vehicle driving record acceptable to MAAC’s insurance carrier. Incumbents will be enrolled in the California DMV Pull Program.

VALUE-BASED BEHAVIORS

Listens attentively to others. Asks clarifying questions to gain a better understanding of the other person’s views and underlying assumptions

Works effectively in a team environment and actively participates in joint problem solving; willingly cooperates with co-workers

Identifies and takes advantage of opportunities for personal and professional development

Attends work consistently and punctually. Arrives to meetings prepared and on time; honors work commitments; follows through on what was agreed upon; meets deadlines

Honors the private and confidential matters of co-workers. Protects the proprietary information of MAAC systems

Follows rules, regulations, and policies; positively contributes to implementing changes

Deals with issues directly, in a respectful and timely manner. Focuses on resolving the issue while not criticizing the person. Follows rules, regulations, and policies; positively contributes to implementing changes

HEALTH STATUS

Must have a physical examination, TB clearance and a drug screen by a doctor/clinic designated by MAAC as well as immunization records for influenza*, pertussis and measles as required by state and federal regulations prior to the first day of employment.

PHYSICAL AND MENTAL DEMANDS

The physical and mental demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands

While performing the duties of this class, an employee is regularly required to stand, walk and sit, talk or hear both in person and by telephone, uses hands to finger, handle or feel objects or controls, reach with hands and arms. An employee also is regularly required to stoop, kneel, bend, crouch or crawl, climb or balance and lift up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, depth perception, color vision and the ability to adjust focus.

Mental Demands

While performing the duties of this class, the employee is regularly required to use written and oral communication skills; read and interpret information; analyze and solve problems; observe and interpret people and situations; use basic math; learn and apply new information or skills; work under intensive deadlines and interact with MAAC management, administrators, staff, teachers, parents, family members, children and others encountered in the course of work.

BACKGROUND CLEARANCE

All positions are subject to a background/education check, DMV check, NSOR, exclusion and debarment checks prior to hire and periodically throughout employment as required by various funding sources.

Note: California Start law requires background criminal checks on anyone who works in a licensed childcare facility who is not a client. Must have or obtain a current criminal background check clearance, signed criminal record statement, and signed Acknowledgement to Report Child Abuse form prior to the first day of employment.

TRANSPORTATION

Must have and maintain a valid California Driver’s License, daily use of a personal, insured vehicle, and have and maintain a motor vehicle driving record acceptable to MAAC’s insurance carrier. Incumbents will be enrolled in the California DMV Pull Program.

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