Life Insurance Client Services Analyst

Phoenix, AZ, United States

Life Insurance Client Services Analyst

Mandatory Functions :

Understanding of Client Services Work with carriers when necessary to obtain detailed and sometimes extremely complex information needed for inforce policies via email/phone, until correct.

Collaborate with key team members to ensure proper materials are prepared and ready for client meetings, on time.

Prepare and assemble materials for client meetings.

Attend staff meetings and capture relevant case information, record implementation instructions, and ensure that information is flowing appropriately among departments.

Facilitate and participate in resolving client issues by suggesting possible solutions and/or methodologies.

Process Policy Change Requests / Client Requests Obtain and prepare forms, verify if DocuSign is available, obtain signatures from appropriate parties, submit to carrier, follow through to completion.

Communicate with clients via phone and email for follow-up.

Document change in database tracking system, provide confirmation to client, and update policy record in CRM as appropriate.

Gather additional documentation requested by carrier, e.g., corporate resolutions, trust certification. Change of Owner

Request ITR value.

Note policy value as of the date of ownership change in database tracking system.

Change of Beneficiary

Policy Loans / Withdrawals

Change of Death Benefit Option

Change of Face Amount

Change of Premium Amount / Mode / Bank Account for EFT

Change of Address

Change of Trustee

Death Claims

Other Changes

Term conversions - coordinate & provide data to New Business team.

Invoice for Premiums Due When not known, research how and to whom invoices are sent.

Create invoice.

Confirm available methods of payment, e.g., carrier wire instructions, pay online or by phone info, overnight mail address.

Follow-up after invoice sent to make sure premium is paid.

Communicate with client via email and phone for follow up.

Contact various parties for signatures, e.g., if trustees need to sign off on the release of funds.

Prepare Materials for Annual Reviews Insurance Summaries Gather policy values, total premiums paid, paid-to-date and confirm owner/beneficiary on file with carrier are correct.

Confirm DOB, issue age, risk class issue date, etc. are entered correctly.

Update spreadsheet footnotes with any additional information as appropriate.

Update policy record in CRM as appropriate.

Prepare premium history.

Prepare Index Segment report for IUL policies.

Pull current fund selection and historical performance data for VUL policies.

Run or order in-force illustrations as appropriate.

Save inforce ledgers to the server, print copies for inclusion in presentation binder if applicable.

Add / update future tasks in database tracking system.

Note any important items to communicate to producers.

Report Monthly and Quarterly Values Pull policy values and provide to appropriate parties (lenders/assignees)

Prepare Follow Up or General Client Meeting Materials Gather additional information from outside sources when appropriate.

Prepare polished presentation materials.

Other Duties As Assigned In a smaller firm, everyone pitches in when needed.

Knowledge Base: Minimum 5 years of experience in the life insurance industry and client services processes.

Solid foundation of the needs of an independent retail firm and its producers.

Ability to interact and work well with insurance wholesalers, carrier home office representatives, and clients.

Excellent working knowledge of all software necessary to perform job.

Computer and office equipment experience, Word Processing, Excel, Data Entry.

Extremely adept at Excel spreadsheet development.

Attention to detail and accuracy of work are imperative.

Must be dependable and flexible in changing priorities with the ability to handle multiple tasks.

Possess excellent interpersonal and communication skills (both oral and written) and communicate in a clear, understandable way.

Knows correct format for correspondence (letters, memos, reports etc.)

Excellent proofreading skills.

Must be able to apply common sense and carry out detailed written or oral instructions.

Work Environment

Fast-paced constantly changing priorities and deadlines.

Hours regularly exceeding 40 hours/week.

High-Stress, deadline-oriented work atmosphere.

Extensive periods of sitting and keyboard/computer work.

Daily communication with individuals over the phone and in person.

Salary

Depending on experience.

Benefits

Provided upon request.

Qualifications

Behaviors

Required Team Player - Works well as a member of a group.

Detail Oriented Pays attention to all important details of the task at hand to ensure successful completion.

Polished Anxious to deliver 'white glove' service to our esteemed clientele.

Self-Starter Inspired to perform without outside help.

Life-Long Learner Anxious to grow and learn.

Preferred

Dedicated - devoted to a task or purpose with loyalty or integrity.

Experience

Required

5 years: Life Insurance Client Services