Human Resources Assistant

Indianapolis, IN, United States

Job Details

Job Location

Corporate Headquarters - Indianapolis, IN

Salary Range

$23.00 - $25.00 Hourly

HR Assistant Job Description

HGC Industries is a worldwide leader in designing and manufacturing gaskets, sealing surfaces, and stamping. For over 50 years, our customers have trusted us to fulfill their advanced sealing & stamping requirements. We provide technical sealing and stamping solutions to customers around the globe through our excellence in engineering, technology, manufacturing, and customer service. Our mission is to create gaskets and components that satisfy the most complex manufacturing challenges and provide high-quality products and services to the world at a reasonable cost.

With locations in the USA, Europe, and Asia, HGC Industries is a leading international supplier of components for the engine, transmission, processing, and material handling markets. As we grow, we will continue to develop our world-class design, development, and manufacturing capabilities. We pair our industry knowledge, application engineering, and technical expertise to create manufacturing solutions that satisfy even the most advanced requirements. We're proud to partner with our customers in every capacity as a true sealing industry expert.

At HGC, our employees are the foundation of our success. We encourage our employees to use their strengths, expertise, and determination to deliver on our commitments and achieve individual growth. When you join HGC Industries, you become part of a diverse and collaborative team that leads innovation and provides cutting-edge solutions.

JOB OVERVIEW:

The Human Resource Assistant will perform administrative tasks and services across all human resources functions. They will support the operations of the human resource department by assisting with recruitment, onboarding, employee relations, policy implementation, engagement, company programs, and managing communications for the HR department. The HR Assistant contributes to the HGC company mission by supporting all HGC employees with a people-focused mindset to promote a culture emphasizing ownership, quality, collaboration, and integrity.

ESSENTIAL FUNCTIONS:

Assist in the day-to-day operations of the HR Department

Maintains employee data in the HRIS for both new and existing employees

Assist with payroll functions such as ensuring accurate employee hours

Employee Engagement: Assist by planning and coordinating employee events and maintaining and coordinating recognition programs and initiatives

Staffing: Coordinating and performing employee onboarding and orientation and process terminations

Compliance: Assists with Unemployment Notices of Entitlement and worker's compensation cases and ensures compliance with USCIS Form I-9 Employment Eligibility Verification

Employee Performance: Assists with employee performance evaluations, monitor staff attendance

Employee Benefits: Monitors eligibility, reviews benefit options with employees, processes enrollment, cancellation, or change, and annual open enrollment process

HR Strategy & Initiatives: Participate in special projects related to the development and implementation of HR business strategies, processes, policies, programs, and systems

Liaise with employees, supervisors, managers, and co-workers regarding employee relations

Coordinates and maintains HR employee communication

Maintains various HR spreadsheets with appropriate employee and business information

Reconciles and audits various payroll and benefits statements and recommends any corrective action

Maintain compliance with federal, state, and local employment and benefits laws and regulations

Perform other duties as assigned

REQUIRED SKILLS & ABILITIES: Knowledge of HR compliance with state, federal, and local laws and regulations

Maintains employee confidence and protects operations by keeping human resource information confidential Ability to establish and maintain effective relationships with customers, co-workers, and HGC Industries stakeholders

Ability to navigate and resolve internal or external situations effectively and resourcefully

Ability to work effectively in a fast-paced environment

Ability to work self-sufficiently to ensure accuracy and quality of tasks

Excellent analytical and problem-solving skills

Excellent interpersonal and customer service skills

Excellent organizational skills and attention to detail

Excellent time management skills and ability to efficiently manage priorities and tasks based on importance

Excellent verbal and written communication skills

High adaptive capacity to effectively manage demands and frequent change, delays, or unexpected events

High level of emotional intelligence

Proficient math skills

QUALIFICATIONS: 1-2 years of Human Resources experience preferred

A High School Diploma/GED is required

Combination of education, transferable skills, and HR experience

COMPUTER/SOFTWARE SKILLS: Proficient in Microsoft Office tools, including Word, Excel, PowerPoint

Experience with UKG HRIS systems a plus

PHYSICAL DEMANDS: Sitting for long periods

Standing for long periods

ENVIRONMENTAL CONDITIONS:

Manufacturing plant and office employees can/will be exposed to noise, dirt, dust, fumes, odors, chemicals, and other airborne particles.

BENEFITS: Paid Time Off Policy

401(k) Retirement Program w/ Company Match

Medical, Dental, and Vision plans

Employer Paid Life Insurance

Employee Assistance Program

Bonus Opportunities

HGC Industries provides equal employment opportunities to all qualified employees and applicants. We prohibit discrimination and harassment of any type. We are committed to a work environment that supports, inspires, and respects all individuals and in which personnel processes are merit-based and applied without discrimination based on race, color, religion, sex, sexual orientation, gender identity, marital status, age, disability, national or ethnic origin, military service status, citizenship, or other protected characteristics protected by federal, state, and local laws.

** This job description summarizes the typical job functions. It is not an exhaustive or comprehensive list of all possible responsibilities, tasks, and duties required by the employee. Duties, responsibilities, and functions may differ from those outlined in this job description and may change, or new ones may be assigned at any time.