Proposal Marketing Coordinator

Roseville, CA, United States

Rudolph & Sletten, a Tutor Perini Company, is seeking a Proposal/Marketing Coordinator to join our office in CA.

About Rudolph & Sletten:

In the last six decades, Rudolph and Sletten has built thousands of projects across our five California offices, from research centers designed to cure  diseases to institutions that educate future generations to civic facilities and high-tech campuses that move our state forward.

Just like the buildings we construct, our reputation is built to stand the test of time. Our success is due to our diverse, talented personnel, technological expertise, honest estimates, innovative schedules, and ethical business practices.

We're excited to see where the future takes us. Between new building and construction technology, better earth-friendly materials and techniques, all our phenomenal employees, and the amazing people we work with, we’re looking forward to building more award-winning projects for decades to come.

Our client focus and technical expertise have made us a builder of choice for clients for over 6 decades. Notable clients include Johnson and Johnson, Gilead, Salk Institute, Western Digital, Oracle, Seagate, Intuit, San Diego Symphony, Kaiser Permanente, Cedars-Sinai, the Judicial Council of California, and UC and CSU higher education systems.

At Rudolph & Sletten you will have the opportunity to work on a variety of large, high-profile, projects that impact your community.

Extraordinary Projects need Exceptional Talent… Let’s Build

DESCRIPTION

The Proposal/Marketing Coordinator is responsible for overall planning, collaboration, and preparation of business development materials (information, prequalification and proposal packages, and presentation/interview materials) under the direction of the Marketing/BD Manager. This position is highly deadline driven and requires a solid ability to multitask. The Proposal/Marketing Coordinator is also responsible for the quality and timeliness of all work products. The role interfaces with internal staff (other Marketing Coordinators, Business Development Executives, Vice Presidents, Project Executives, Project Managers, Estimators, external consultants, etc.) as needed in the proposal/interview preparation process and day-to-day responsibilities.

Essential Job Functions:

Independently plan and execute proposal production, ensuring consistency in branding, format, and content

Work closely with the other internal team members--in all regions--and external consultants in the preparation and collaboration of the proposal and interview materials

Lead the process to ensure outside departments and external consultants/architects are following deadlines and R&S branding guidelines to create winning submittals

Proactively oversee the writing, quality control, and editing of proposal content

Assist in the continuing improvement of our proposal/interview content

Oversee compliance with corporate standards for internal/external materials and marketing-driven procedures

Assist Business Development Executives, Vice Presidents, and Project Executives with Microsoft Dynamics 360 database input for weekly business development lead tracking updates

Continuously input, maintain, and manage project information and employee resumes in Microsoft Dynamics 360 CRM database

Collaborate with Corporate Communications to maintain the photography database

Manage local maintenance of all marketing equipment and supplies for proposals

Assist with the coordination of and potential attendance at special events

Actively participate in weekly departmental conference calls with other offices

Participation in company training as required

Perform any additional duties as directed by the Marketing/BD Manager or Business Development Executives

Minimum Skills and Qualifications:

Preferred construction or other A/E/C industry experience – large, multi-office firm experience

Work independently and effectively in a fast-paced environment with the ability to meet strict deadlines

Ability to manage and prioritize multiple tasks simultaneously

Ability to work in a decentralized team environment while located in a regional office

Well-organized, extremely detail-oriented, and self-starter

Excellent verbal and written communication skills

Excellent grammatical, proofreading, and editing abilities

Knowledge of graphic design principles and experience translating ideas into visual graphics

Strong computer literacy (word processing, graphics, and database)

Ability to quickly learn new software programs

Ability to handle proprietary and confidential information

Knowledge of Construction or AEC industry and marketing fundamentals

Reliable, dependable, and punctual

Well-developed interpersonal skills, with the ability to work independently

Adobe InDesign Creative Cloud or CS6 – intermediate or advanced skill

Adobe Photoshop and Illustrator Creative Cloud or CS6 – intermediate or advanced skill

Microsoft Office (Word, Excel, PowerPoint, and Outlook) – intermediate or advanced skill

Microsoft Dynamics 360 or other CRM database experience is a plus

Windows XP/10 platform

Preferred experience managing the proposal process – decentralized team experience a plus

Other Considerations for this Role

100% in-office

Available to work overtime when required

Occasional travel to regional offices, jobsites, or special events

Computer-based workday with occasional bending, reaching, and carrying of materials in the production process

Expected annual salary range for this job is $60,000 - $110,000 depending on experience

Rudolph & Sletten builds extraordinary projects with exceptional talent. Join us and together we will build the future

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