VP-Finance & Operations

Chicago, IL, United States

City Colleges of Chicago’svision is to be recognized as the city’s most accessible higher education engine of socioeconomic mobility and racial equity – empowering all Chicagoans to take part in building a stronger and more just city.The community college system’s more than 3,500 faculty and staff servemore than 60,000 students annually at seven colleges and five satellite sites.

WE OFFER:  Excellent health and welfare benefit package and long-term savings and investment programs including 403(b) & 457(b) Investment Plans and a pension plan with the State University Retirement System (SURS) Plan. Generous vacation, holiday, personal and sick days, and tuition reimbursement. For a more detailed overview of benefits, please visit the benefits page of our website.

Vice President-Finance & Operations

The Vice President, Finance and Operations serves as the chief business and financial officer of a college, reporting directly to a College President within the City Colleges of Chicago (CCC) district of seven colleges. The position provides strategic financial leadership, exercises executive control over budget management and expenditures, and optimizes the operations of administrative service areas to maximize their effectiveness in supporting a student centered environment.

The Vice President, Finance and Operations is a member of the President’s executive team, working collaboratively with district and campus leaders in managing the college’s financial and accounting services, business office functions, and budgeting operations to safeguard the financial assets of the college, sustain its overall financial health, and ensure its capacity to fulfill its educational mission.

The Vice President, Finance and Operations works to provide management oversight of the college’s administrative service areas to include: Information Technology; Human Resources; Auxiliary Services; Facilities Maintenance; Plant Operations; and Security and Safety, ensuring the effective and efficient operation of the campus. Performs related duties as required.

ESSENTIAL DUTIES

Provides leadership and management for the planning, development, and implementation of the functions and services relating to finance and administrative service departments of the college. Supervises and evaluates direct reports within department.

Leads work efforts and works with senior colleagues in preparing the College’s annual budget, implementing budget/ fiscal control functions, and developing a long-term financial plan consistent with the college’s strategic plan and goals.

Provides management oversight to ensure the accuracy and integrity of business office operations including accounts payable and receivable functions, purchasing, cashiering, disbursement, financial reporting, and grants administration and reporting.

Vice President, Finance and Operations

Enforces District policies and Board Rules relating to business processes, procurement contracts, purchase orders, and travel reimbursement. Assures compliance with regulatory, grant funding, and higher education financial reporting standards and requirements.

Leads campus administrators and staff in the preparation and analysis of strategic, financial,and operational reports.

Works with college’s Business Manager and the district’s Office of Finance and Business Enterprises on areas to include risk management and loss control program, internal auditing, financial planning and budgeting, accounting, and financial systems and business processes.

Provides direction and supervises the Director of Auxiliary Services and Chief Engineer accountable for auxiliary services (asset inventory, mail, deliveries and supplies), the maintenance, repair and renovation of campus facilities and grounds, and plant operations.

Ensures proper coordination with the district’s Office of Administrative and Procurement Services on vendor maintenance contracts, planned capital improvement projects and campus construction.

Oversees the Director of Information Technology accountable for administrative and academic computing and their application to the College’s business systems, academic programs and processes, and online learning systems.

Leads and provides management oversight to staff working on technology related initiatives designed to improve the efficiency and infrastructure for student support services.

Provides leadership and directs the Human Resources Business Partner in the administration and delivery of HR programs and services in areas to include: workforce planning, talent acquisition and onboarding; labor/employee relations; professional development; performance management; and regulatory compliance.

Works collaboratively with district and campus staff to ensure HR functions and programs are in compliance with the district’s policies and procedures, collective bargaining agreements, and with applicable federal, state, and local laws and regulations.

Provides management oversight to the Director of Security, overseeing the implementation of college’s security and safety programs and emergency and response plan.

Works with District’s Office of Safety and Security to ensure the accurate reporting of data required by the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act.

REPORTING RELATIONSHIPS

Report to: President

Vice President, Finance and Operations

Direct Supervision: College Business Manager, Director, Auxiliary Services Director, Information Technology; Chief Engineer; Director, Security;

Human Resources Business Partner

QUALIFICATIONS

Education, Training and Experience

A Master’s degree in Business Administration, Finance, Accounting, or a related field from an accredited college or university

CPA highly desirable

Seven or more years of progressively increasing administrative and managerial responsibility, including three years in an executive leadership capacity

Experienced administrator with a strong background and experience in financial analysis,

planning and strategic thought

Experience working in a unionized, higher education setting preferred

Proficient in the use of Microsoft Office (Word, Excel, Power Point)

The following generally describes the Knowledge, Skills and Abilities required to enter the job and/or be learned within a short period of time to successfully perform the assigned duties

Knowledge, Skills and Ability

Knowledge of generally accepted accounting principles (GAAP) and government accounting standards

Knowledge of business and management principles involved in financial planning, budget preparation, analysis and control; and resource allocation

Knowledge and understanding of the uses of information technology to deliver, monitor and evaluate programs and services for students

Knowledge of HR practices within a public sector organization

Knowledge of federal and state laws and regulations governing HR functions including FLSA, ADA, Title IX, and EEO.

Knowledge of facility maintenance, operations and renovation practices

Excellent interpersonal, verbal and written communication skills

Strong analytical and critical thinking skills

Skill in using financial management software and databases used for financial reporting

Ability to operate within a complex academic organization and work effectively with colleagues across administrative and academic units

Ability to work independently and as a collaborative team member

Ability to maintain professionalism and diplomacy in handling sensitive and difficult situations

Ability to work within a culturally diverse environment

We are an equal opportunity and affirmative action employer.

Chicago residency is required for all full-time employees within 6 months of hire.

Thank you for your interest in CCC!

The Vice President, Finance and Operations serves as the chief business and financial

officer of a college, reporting directly to a College President within the City Colleges of Chicago

(CCC) district of seven colleges. The position provides strategic financial leadership, exercises

executive control over budget management and expenditures, and optimizes the operations of

administrative service areas to maximize their effectiveness in supporting a student centered

environment.

The Vice President, Finance and Operations is a member of the President’s executive team,

working collaboratively with district and campus leaders in managing the college’s financial and

accounting services, business office functions, and budgeting operations to safeguard the

financial assets of the college, sustain its overall financial health, and ensure its capacity to fulfill

its educational mission.

The Vice President, Finance and Operations works to provide management oversight of the

college’s administrative service areas to include: Information Technology; Human Resources;

Auxiliary Services; Facilities Maintenance; Plant Operations; and Security and Safety, ensuring

the effective and efficient operation of the campus. Performs related duties as required.

ESSENTIAL DUTIES

Provides leadership and management for the planning, development, and implementation of

the functions and services relating to finance and administrative service departments of the

college. Supervises and evaluates direct reports within department.

Leads work efforts and works with senior colleagues in preparing the College’s annual

budget, implementing budget/ fiscal control functions, and developing a long-term financial

plan consistent with the college’s strategic plan and goals.

Provides management oversight to ensure the accuracy and integrity of business office

operations including accounts payable and receivable functions, purchasing, cashiering,

disbursement, financial reporting, and grants administration and reporting.

Vice President, Finance and Operations

Enforces District policies and Board Rules relating to business processes, procurement

contracts, purchase orders, and travel reimbursement. Assures compliance with regulatory,

grant funding, and higher education financial reporting standards and requirements.

Leads campus administrators and staff in the preparation and analysis of strategic, financial,

and operational reports.

Works with college’s Business Manager and the district’s Office of Finance and Business

Enterprises on areas to include risk management and loss control program, internal

auditing, financial planning and budgeting, accounting, and financial systems and business

processes.

Provides direction and supervises the Director of Auxiliary Services and Chief Engineer

accountable for auxiliary services (asset inventory, mail, deliveries and supplies), the

maintenance, repair and renovation of campus facilities and grounds, and plant operations.

Ensures proper coordination with the district’s Office of Administrative and Procurement

Services on vendor maintenance contracts, planned capital improvement projects and

campus construction.

Oversees the Director of Information Technology accountable for administrative and

academic computing and their application to the College’s business systems, academic

programs and processes, and online learning systems.

Leads and provides management oversight to staff working on technology related initiatives

designed to improve the efficiency and infrastructure for student support services.

Provides leadership and directs the Human Resources Business Partner in the

administration and delivery of HR programs and services in areas to include: workforce

planning, talent acquisition and onboarding; labor/employee relations; professional

development; performance management; and regulatory compliance.

Works collaboratively with district and campus staff to ensure HR functions and programs

are in compliance with the district’s policies and procedures, collective bargaining

agreements, and with applicable federal, state, and local laws and regulations.

Provides management oversight to the Director of Security, overseeing the implementation

of college’s security and safety programs and emergency and response plan.

Works with District’s Office of Safety and Security to ensure the accurate reporting of data

required by the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime

Statistics Act.

REPORTING RELATIONSHIPS

Report to: President

Vice President, Finance and Operations

Direct Supervision: College Business Manager, Director, Auxiliary Services

Director, Information Technology; Chief Engineer; Director, Security;

Human Resources Business Partner

QUALIFICATIONS

Education, Training and Experience

A Master’s degree in Business Administration, Finance, Accounting, or a related field from

an accredited college or university

CPA highly desirable

Seven or more years of progressively increasing administrative and managerial

responsibility, including three years in an executive leadership capacity

Experienced administrator with a strong background and experience in financial analysis,

planning and strategic thought

Experience working in a unionized, higher education setting preferred

Proficient in the use of Microsoft Office (Word, Excel, Power Point)

The following generally describes the Knowledge, Skills and Abilities required to enter the job

and/or be learned within a short period of time to successfully perform the assigned duties

Knowledge, Skills and Ability

Knowledge of generally accepted accounting principles (GAAP) and government accounting

standards

Knowledge of business and management principles involved in financial planning, budget

preparation, analysis and control; and resource allocation

Knowledge and understanding of the uses of information technology to deliver, monitor and

evaluate programs and services for students

Knowledge of HR practices within a public sector organization

Knowledge of federal and state laws and regulations governing HR functions including

FLSA, ADA, Title IX, and EEO.

Knowledge of facility maintenance, operations and renovation practices

Excellent interpersonal, verbal and written communication skills

Strong analytical and critical thinking skills

Skill in using financial management software and databases used for financial reporting

Ability to operate within a complex academic organization and work effectively with

colleagues across administrative and academic units

Ability to work independently and as a collaborative team member

Ability to maintain professionalism and diplomacy in handling sensitive and difficult

situations

Ability to work within a culturally diverse environment

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