Executive Assistant

San Antonio, TX, United States

Job Details

Job Location

Main Campus - San Antonio, TX

Position Type

Full Time

Education Level

4 Year Degree

Salary Range

$45,000.00 - $52,000.00 Salary

Travel Percentage

Up to 25%

Job Shift

Day

Job Category

Admin - Clerical

Description

Job Title: Executive Assistant

Department: Administration

Reports to: Chief Executive Officer

FLSA Status: Exempt

Revision Date: May 2024

Who is Good Samaritan?

Good Samaritan Community Services is a 501(c) 3 organization that serves communities that are being underserved by traditional community support. We provide a continuum of integrated services to more than 3,500 individuals from the age of 6 weeks to 93. We serve more than 1,200 families via offices and locations in San Antonio, Brownsville, and other parts of South and West Texas.

Good Samaritan began as mission of St. Mark's Episcopal Church in 1939 and became an institution of the Episcopal Diocese of West Texas in 1951 under the leadership of Bishop Everett Jones. Since the inception of our ministry, we have focused on serving the health and education, and social and emotional needs of our neighbors.

Our mission to "actively serve as a catalyst for change, supporting youth, individuals, and families by providing excellent community services to overcome economic poverty. We do this through a continuum of services designed to stabilize families, establish nurturing relationships, and foster self-sufficiency in those we serve through the programs and support we provide via our Family Services and Youth and Teen Departments.

Position Summary

The Executive Assistant reports to the Chief Executive Officer (CEO) and is responsible for assisting the CEO in carrying out their responsibilities and manages special projects on policy, operational, and administrative matters as assigned. Assists in providing essential data for review, analysis, and decision-making and prepares operational and statistical reports. The Executive Assistant will manage all Board logistics including those related to meetings, events, updates, and other important communications. As a member of the Executive Leadership Team (ELT) they participate in guiding the vision and strategies utilized to strengthen communities.

Education and Experience

Bachelor's Degree from accredited college or university required.

3-5 years of related experience required.

Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software required.

Excellent verbal and written communication skills required, and the ability to maintain a professional attitude as a representative of the CEO.

Strong diplomacy and interpersonal skills with the ability to build relationships and demonstrate a high level of service and responsiveness.

Experience working in a professional environment with high-level executives required.

Excellent time management and organizational skills with a proven ability to meet deadlines.

Experience working with diverse populations preferred.

Bilingual in English/Spanish preferred, according to business needs and requirements.

Essential Duties & Functions Demonstrate adherence to the CORE values of Good Samaritan Community Services.

Provide policy, operational, and administrative support to the CEO.

Maintain positive relationships with board members, staff, volunteers, and clients.

Works in conjunction with the Executive Leadership Team (ELT) to carry out Agency and CEO initiatives.

Works with the CEO to manage Board and Board Committee affairs and to ensure ELT members' management of affairs with respect to the Program, Finance, Advancement, and other Committees.

Provides administrative and strategic support regarding Board matters.

Attends all Board and Committee Meetings, prepares minutes, and agendas.

Manages all aspects of planning Board meetings, calls, and other gatherings including preparing Board packets and other relevant materials, drafting and sending out calendar invitations.

Represents the CEO at internal and external meetings concerning the Agency.

Performs clerical and administrative tasks including drafting letters, memoranda, invoices, reports, and other documents for the CEO.

Maintains discretion and confidentiality of all matters.

Perform other duties as assigned by the CEO.

Supervisory Responsibilities

None.

Work Environment

This job operates in a professional office environment and also requires the ability to work outdoors in various weather conditions.

Physical Demands

Movement of documents and materials is required. The employee must occasionally lift or move up to 25 pounds. While performing the duties of this job, one must be able to stand, walk, reach with hands and arms, stoop, kneel, talk, hear, type, have close vision, color vision, depth perception, ability to adjust focus with good hand-eye coordination, occasionally lift between 25-35 pounds, and/or operate a motor vehicle. These physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Travel

Local and regional travel is required.

Expected Hours of Work

This is a full-time position. Days and hours of work are Monday through Friday, 8:30 AM to 5:30 PM and require occasional long hours and weekend work. This is dependent upon the nature of the special action, project, or event that may arise, and the timeframe for completion.

Benefits and Compensation

Annual salary may range $45,000.00-52,000.00 depending on qualifications. A competitive compensation package will be offered for this position based upon the successful candidate's education, skills, and experience.