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Origin Staffing
Boston, MA, United States
We are seeking a knowledgeable and entrepreneurial Compliance Manager to contribute towards building out a broad US compliance function for a private equity fund. Highlights: This is a very exciting opportunity for someone seeking broader responsibilities and close interaction with Senior Management and investment teams. The position will be a
Job Source: Origin StaffingHarbourVest Partners, LLC
Boston, MA, United States
Job Description Summary For over forty years, HarbourVest has been home to a committed team of professionals with an entrepreneurial spirit and a desire to deliver impactful solutions to our clients and investing partners. As our global firm grows, we continue to add individuals who seek a collaborative, open-door culture that values diversity and
Job Source: HarbourVest Partners, LLCHarbourVest Partners
Boston, MA, United States
Job Description Summary For over forty years, HarbourVest has been home to a committed team of professionals with an entrepreneurial spirit and a desire to deliver impactful solutions to our clients and investing partners. As our global firm grows, we continue to add individuals who seek a collaborative, open-door culture that values diversity and
Job Source: HarbourVest PartnersFanning Personnel
Boston, MA, United States
Seeking a Private Equity Fund Accountant to join a global investment management firm located in Boston! This individual will be responsible for coordinating internal functions and overseeing the work of external service providers related to all aspects of treasury and fund accounting. The Private Equity Fund Accountant will require 1-3 years of fun
Job Source: Fanning PersonnelBrigham and Women’s Hospital
Boston, MA, United States
Job Description - Communications Manager, Global Health Equity (3279465) Communications Manager, Global Health Equity - ( 3279465 ) Summary: Directed by Dr. Gene Bukhman, the Center for Integration Science in Global Health Equity develops, implements, and evaluates integrated care delivery models to address severe, chronic noncommunicable disea
Job Source: Brigham and Women’s HospitalBrigham & Women's Hospital(BWH)
Boston, MA, United States
Summary: Directed by Dr. Gene Bukhman, the Center for Integration Science in Global Health Equity develops, implements, and evaluates integrated care delivery models to address severe, chronic noncommunicable diseases in highly constrained health systems. The most prominent of those models is PEN-Plus, a proven integrated healthcare delivery strat
Job Source: Brigham & Women's Hospital(BWH)Ascension Global Staffing & Executive Search
Boston
Job Description Job Description Ascension Global Staffing & Executive Search, a Hispanic Women Owned & Operated National Recruiting Firm stands at the forefront of innovation and excellence. Led by a visionary team with a deep commitment to diversity and inclusion, our firm is dedicated to identifying and attracting top talent across the nation.
Job Source: Ascension Global Staffing & Executive SearchAscension Global Staffing & Executive Search
Boston, MA, United States
Job Description Job Description Ascension Global Staffing & Executive Search, a Hispanic Women Owned & Operated National Recruiting Firm stands at the forefront of innovation and excellence. Led by a visionary team with a deep commitment to diversity and inclusion, our firm is dedicated to identifying and attracting top talent across the nation.
Job Source: Ascension Global Staffing & Executive SearchBoston, MA, United States
Office Manager
Department: HR/Operations
Reports to: Sr. VP of Operations and Business Development
FLSA Classification: Full Time, Exempt
Job Description
The person in this role is responsible for overseeing the daily operations of our Client Company's Boston and New York offices and will be responsible for best-in-class facilities and support functions for these offices. This person must be experienced and comfortable with communicating with department heads to solicit feedback, to incorporate needed changes and updates, and demonstrate a proven ability to relay important information and policies to staff and to support the highly professional staff of one of the world’s leading Private Equity firms. This person will need to lead the Office Services staff to provide the finest service possible – from conference room management to office supplies to catering. Additionally, s/he will need to attract, recruit, hire, and maintain top notch talent with Executive Assistants, Administrative Assistants, Office Services, and Reception.
The position requires strong interpersonal skills to interact positively with all employees at all levels, professionalism and leadership ability to manage challenges and supervise staff, and have a highly developed attention to detail to ensure tasks are completed thoroughly and accurately.
OFFICE MANAGEMENT :
FACILITIES
Manages services and invoicing for Boston office, including catering, office supplies, kitchen supplies, cleaning services, temporary help, leases, furniture, utilities, parking, storage, office equipment, publications, travel, delivery and courier services, repairs, printing and outside copying, postage, and artwork
Conference rooms management
Assigns and monitors administrative responsibilities for conference rooms/meetings
Oversees staff to maintain conference room set up and clean up, including IT needs and catering
Ensures conference room scheduling is correctly managed
Oversees kitchens management including catering, equipment, supplies, and utilities
Manages and coordinates all office construction projects, furniture moving, relocation, and storage
Acts as main point of contact with Property Manager
Manages internal moves: works with Managers, IT, and Office Services and maintains updated floor plans
Management of contractors and vendors regarding ongoing construction or renovation projects
Supervises the maintenance and alteration of office areas and equipment
Oversees NYC office management
2021: manages bulk ordering and distribution of test kits
ADMINISTRATIVE
Manages Office Services staff and conducts annual performance reviews
Supervises Executive Assistants in Boston and NYC
Responsible for all hiring of office staff, including facilities team and executive assistants
Works closely with teams to effectively assign appropriate administrative support
Works closely with Executive Assistants to workload and assign backup help as needed
Works with HR to manage employee corrective action for office and administrative staff
Reviews and approves weekly timesheets
Help develop and implement office policies and procedures
Manages travel programs in Boston and NYC offices, negotiates airline and hotel contracts
SECURITY
Maintains a safe and secure working environment
Responsible for safety programs such as Life Safety Team
Arranges for first aid and CPR training
Manages office security:
Building pass and internal access system
Incident Management Team / Business Recovery Plans
Manages emergency message alerts
REQUIREMENTS
Four year college degree
At least 15 years’ experience is working at a professional services firm, such as investment services, financial services, or management consulting, including at least 5-8 years managing the daily operations of such a firm.
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Office Manager | Global Private Equity jobs in Boston, MA, United States
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