Executive Assistant, Human Resources

San Francisco, CA, United States

Vir Biotechnology, Inc. is an immunology company focused on combining cutting-edge technologies to treat and prevent infectious diseases and other serious conditions. Vir has assembled two technology platforms that are designed to stimulate and enhance the immune system by exploiting critical observations of natural immune processes. Its current clinical development pipeline consists of product candidates targeting hepatitis B and hepatitis delta viruses and human immunodeficiency virus. Vir has several preclinical candidates in its pipeline, including those targeting influenza A and B, COVID-19, RSV/MPV and HPV.

We believe the success of our colleagues drives the success of our mission. We are committed to creating a company passionate about equality, inclusion, and respect. When everyone feels supported and encouraged to give their best, we will collectively deliver outstanding results. We are proud to be the first company to be ranked at the top of the Deloitte Fast 500 list two years in a row (2023 & 2022)!

JOB SUMMARY:

Vir Biotechnology is seeking an experienced Executive Assistant to support our Human Resources (HR) Team. You will enable the HR Leaders and their team members to work more effectively, and will play an important role in the success of our team. You bring demonstrated experience handling heavy calendaring with scheduling priorities for multiple leaders. As an integral member of our HR team, you will help organize and bring visibility to cross-functional initiatives utilizing your attention to detail and project management skills. You bring a high degree of professionalism, focus and flexibility is required, as well as the willingness to play a pro-active, behind-the-scenes role. Absolute discretion is a must, combined with resourcefulness, reliability and strong emotional intelligence. You will report directly to the Chief Human Resources Officer.

This role is located in San Francisco at our corporate office, with flexibility around days in office (2-3 days expected).

RESPONSIBILITIES AND LEARNING OPPORTUNITIES:

Manage calendars, schedule meetings, and coordinates events/meetings for our HR leaders and their teams

Maintain a high degree of discretion and confidentiality given the business-critical nature of the work

Logistical support for sub-team, HR Leadership, and department meetings/events (prepare agendas, slides, warm-up activities, gather new hire info, physical logistics for in-person meetings)

Track and support key HR projects and initiatives across the function

Contribute to the development and ongoing maintenance of the HR Intranet SharePoint Site

Plan team events, help onboard new team members, and organize birthdays, anniversaries, and care packages as needed

Enter and Track Purchase Orders/ Statement of Work (SOW)

Keep all HR distribution lists, calendars and Teams channels up to date.

Maintain a thorough knowledge of company operations, policies, and procedures

Participate in ad hoc Administrative Assistant meetings or working groups at the broader corporate level

Serve as onsite host for interviews to ensure an exceptional candidate experience

Other projects and special assignments as delegated

QUALIFICATIONS AND EXPERIENCE:

Minimum B.S./B.A

3 - 5+ years' experience supporting a large team within a fast-paced environment

Experience within pharma/ biotech industry is desired

Outlook, Sharepoint, and Zoom experience is required

Concur expense reporting experience extremely helpful

Demonstrated passion for personal development and aptitude to take on new and challenging assignments and growth opportunities

Strong written and verbal communication skills, with the ability to consistently shift focus and reprioritize tasks

Ability to work independently, be committed to the role and team and be available after hours and/or on weekends if needed

Solid experience handling heavy calendaring with multiple scheduling priorities, coordinating and setting up meetings, and ensuring Executives are at planned activities on time

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The expected salary range for this position is $116,500.00 to $170,500.00. Actual pay will be determined based on experience, qualifications, geographic location, and other job-related factors.

Vir's compensation and benefits are aligned with the current market and commensurate with the person's experience and qualifications. All full-time employees receive a package that includes: compensation, bonus and equity as well as many other Vir benefits and perks such as: health, dental, vision, life and disability insurance benefits, non-accrual paid time off, company shut down for holidays, commuter benefits, child care reimbursement, education reimbursement, 401K match and lunch for all onsite employees!

Vir Biotechnology (“Vir”) is an equal opportunity employer. All employment decisions at Vir are based on legitimate, non-discriminatory business requirements, job duties and individual qualifications. Employment decisions are made without regard to race, color, religion, sex (including pregnancy), gender, gender identity, gender expression, sexual orientation, age, parental status, marital status, national origin, ancestry, disability, medical condition, genetic information (including family medical history), political affiliation, military service or any other legally protected characteristic.

This commitment extends to all management practices and decisions, including recruitment and hiring, compensation, appraisal systems, promotions, training and career development programs. Vir also strongly commits to providing employees with a work environment free of unlawful discrimination or harassment.

Vir Human Resources leads recruitment and employment for Vir. Unsolicited resumes sent to Vir from recruiters do not constitute any type of relationship between the recruiter and Vir and do not obligate Vir to pay fees should we hire from those resumes. We ask that external recruiters and/or agencies not contact or present candidates directly to our hiring manager or employees.

For hires based in the United States, Vir Biotechnology, Inc., participates in E-Verify.

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