Project Coordinator

Evanston, IL, United States

Department: MCC Segal Design Institute

Salary/Grade: EXS/5

Job Summary:

Provides event and project management for the Segal Design Institute and its programs, recommending goals, assessing feasibility and ongoing performance & providing day-to-day oversight of administrative & operational functions.

Works closely with the McCormick Communications Coordinator to publicize events, programs, and client partnerships.

Programs supported: MaDE Program, Segal client project partnerships for the freshman course Design Thinking and Communication; may also support corporate partnerships for other Segal programs.

Projects supported: All Segal events including Design Expo, homecoming and graduation receptions, new student orientations, faculty and advisory board meetings, and all facilities maintenance and renovation projects.

Administration

Communications

Events

Facilities & Safety

Outreach

Program Development

Please note: Segal events often occur outside of normal business hours. In order to adequately support these activities, this role requires work on occasional evenings and weekends.

Specific Responsibilities:

Administration

* Acts as liaison to IT to ensure technology systems are properly installed & maintained.

Budgets & Financial

* Troubleshoots problems; performs vendor/account research as needed; obtains additional information or provides instruction & guidance by phone, US- or e- mail from customers/vendors; corrects or escalates.

Communication, Outreach & Recruitment

* Strengthens partnerships with external resources by defining, promoting and marketing benefits of participation and involvement to the organization.* Creates and nurtures relationships with organizations to develop a network of enthusiastic organizations engaged via active participation in the success of program/project.* Works with director of Design Thinking and Communication (DTC) course to source project partners for roughly 250 student teams per academic year. Coordinates all aspects of project client communication and acts as the liaison between DTC faculty and clients. Supports client project prototype delivery at the end of the quarter.

Events

* Coordinates programming, educational, student, alumni, workshops, meetings, etc. including speakers, agendas, etc.* Develops plans and arranges meetings, workshops, events, etc. designed to exchange information, promote research objectives, and to build internal and external relationships within NU.* Ensures that event details including communication, venues, presenters, travel arrangements, materials, refreshments and technology are arranged and completed in an appropriate and timely manner.

Faculty Support

* Arranges colloquium & seminar coordination, & faculty travel planning.

Program Development

* Manages program/project curriculum, seminars, presentations, workshops, learning experiences, chat rooms, websites, social networking, etc. based on goals/objectives.* Identifies & obtains external expertise as needed and works with content experts for current and new programs.* Leads program/project updates and improvements.

Student Support

* Organizes new student activities.

Supervision

* Supervises 1-2 staff &/or provides work direction.

Miscellaneous

Performs other duties as assigned.

Minimum Qualifications:

* Bachelor's in communications, business or a related field + 1 year program administration or similar experience; or 3 years program administration or similar experience.* Event planning experience.* Experience in building client relationships.

Minimum Competencies: (Skills, knowledge, and abilities.)

* Demonstrated interest in the disciplines of design and/or engineering.* Intermediate knowledge of word processing, spreadsheet, email, and database software programs.* Excellent project management and organization skills.* Ability to work independently with minimal supervision;* Results-oriented.* Outstanding communication skills* Dedication to great customer service.* Ability to identify opportunities to improve existing practices; willingness to explore alternatives* Adaptability.

Preferred Qualifications:

* Experience in development and support of team-based student projects with external clients.* A bachelor's degree in a design-related discipline.

Preferred Competencies: (Skills, knowledge, and abilities)

* Basic knowledge of image manipulation and layout software (Adobe Creative Suite).* Working knowledge of university policies and procedures.* Familiarity with university financial and academic information systems (PeopleSoft).* An appreciation for and understanding of the principals of Human Centered Design, Design Thinking and Design Innovation.

Target hiring range for this position will be between $49,850 - $70,419 per year. Offered salary will be determined by the applicant's education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data.

Benefits:

At Northwestern, we are proud to provide meaningful, competitive, high-quality health care plans, retirement benefits, tuition discounts and more! Visit us at https://www.northwestern.edu/hr/benefits/index.html to learn more.

Work-Life and Wellness:

Northwestern offers comprehensive programs and services to help you and your family navigate life's challenges and opportunities, and adopt and maintain healthy lifestyles.

We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care. Visit us at https://www.northwestern.edu/hr/benefits/work-life/index.html to learn more.

Professional Growth & Development:

Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home. If you're interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources. Visit us at https://www.northwestern.edu/hr/learning/index.html to learn more.

Northwestern strongly recommends COVID-19 vaccinations and boosters for people who can obtain them as a critical tool for minimizing severe illness. More information can be found on the COVID-19 and Campus Updates webpage.

The Northwestern campus sits on the traditional homelands of the people of the Council of Three Fires, the Ojibwe, Potawatomi, and Odawa as well as the Menominee, Miami and Ho-Chunk nations. We acknowledge and honor the original people of the land upon which Northwestern University stands, and the Native people who remain on this land today.

Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Click for information on EEO is the Law.

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