Executive Assistant, Transmission and Distribution

Indianapolis, IN, United States

Are you ready to be part of a company that's not just talking about the future, but actively shaping it? Join The AES Corporation (NYSE: AES), a Fortune 500 company that's leading the charge in the global energy revolution. With operations spanning 14 countries , AES is committed to shaping a future through innovation and collaboration. Our dedication to innovation has earned us recognition as one of the Top Ten Best Workplaces for Innovators by Fast Company in 2022. And with our certification as a Great Place to Work , you can be confident that you're joining a company that values its people just as much as its groundbreaking ideas.

AES is proudly ranked #1 globally in renewable energy sales to corporations, and with $12.7B in revenues in 2023 , we have the resources and expertise to make a significant impact as we provide electricity to 25 million customers worldwide. As the world moves towards a net-zero future, AES is committed to meeting the Paris Agreement's goals by 2050. Our innovative solutions, such as 24/7 carbon-free energy for data centers, are setting the pace for rapid, global decarbonization.

If you're ready to be part of a company that's not just adapting to change, but driving it, AES is the place for you. We're not just building a cleaner, more sustainable future - we're powering it. Apply now and energize your career with a true leader in the global energy transformation.

Provide executive level support to the Chief Operation Officer, Customer Operations and US Utilities. Successful candidate will have experience and comfort level interacting with senior leaders and executives, which will include the Chief Operating Officer and key executive leaders and their assistants

Responsibilities: Position responsibilities include but are not limited to the following:

Serve as point of contact facilitating communication and managing calendars amongst the team(s).

Coordinate travel for Chief Operating Officer and key executive leaders at times, which may include air and hotel reservations, obtaining visas, coordinating transportation.

Assume logistical/administrative responsibility for coordinating and scheduling meetings (securing both on-site and off-site conference rooms, preparation and distribution of meeting materials, and other logistical considerations). This role will we working at an operations site.

Prepare correspondence, memos, presentations and other confidential materials on an as-needed basis and maintain contact/distribution lists.

Handle invoice and expense report payments in Oracle, SAP, BPOpen, and Concur.

Monitor departmental expenditures and maintain budget files; process invoices, and coordinate with vendors and internal departments who are also involved in the process.

Candidate will be interacting not only with executive level employees but also field operations and working in a union environment.

Assist in planning and organizing events, coordinating with various internal and external collaborators.

Support in the development of presentations for internal/external speaking opportunities.

Self-starter that has the ability to work independently and also work across multiple teams and leadership.

Monitor office supplies inventory and place orders as needed.

As a member of the executive assistant team, consult and coordinate with other assistants, and provide back up as needed.

Assist with special projects, as needed.

Provide backup to other assistants, as needed.

Qualifications:

A minimum of 5 years of administrative experience, including support of a senior level leader.

The preferred candidate should have an executive presence, strong organizational skills, experience coordinating travel, experience handling expense reports and vendor invoices, proficiency in Word and Outlook and basic skills in PowerPoint and Excel.

Maintain strict confidentiality and operate in a constantly changing, fast-paced environment. Approach to work should be take-charge, conscientious, proactive, and very meticulous. The candidate should be well organized and prioritize effectively work and exercise mature judgment.

Excellent people skills, have a global approach and ability to work across different cultures, be comfortable managing and working under deadlines, have the ability to communicate effectively, be able to juggle multiple tasks at once, and to work individually and with a team.

Been able to adjust hours occasionally for early morning or late day meetings.

AES is an Equal Opportunity Employer who is committed to building strength and delivering long-term sustainability through diversity and inclusion. Respecting all backgrounds, differences and perspectives enables us to improve the lives of our people, customers, suppliers, contractors, and the communities in which we live and work. All qualified applicants will receive consideration for employment without regard to sex, sexual orientation, gender, gender identity and/or expression, race, national origin, ethnicity, age, religion, marital status, physical or mental disability, pregnancy, childbirth, or related medical condition, military or veteran status, or any other characteristic protected under applicable law. E-Verify Notice: AES will provide the Social Security Administration (SSA) and if necessary, the Department of Homeland Security (DHS) with information from each new employee's I-9 to confirm work authorization.